Home' F and V : Functions and Venues 2013 Contents 24 Scoop Functions & Venues 2014
Feature | Proper prior planning
Set a budget and stick to it. Sounds easy,
right? Not always! Your budget will more
than likely blow out during the event-planning
process. To start on the right track, decide on
a figure, then add ten per cent. You’ll more
than likely spend that extra amount, usually on
last-minute decisions (often weather-related).
Once you’ve got your budget finalised,
make a list of everything you could possibly
want, right down to your deepest, darkest
desires. Yes, even that ice sculpture. Budgets
are often exceeded if you make constant additions
to the event. Look at your function from every
angle and there’s a good chance that you won’t
miss the kind of detail that wasn’t accounted
for in your original budget (the kind of detail that
can come back to haunt you).
Next, prioritise everything on your
wish list, and cull items that are at the
bottom of your priority scale. When it comes
to quotes, try to get at least three before you
spend your hard-earned cash. And remember,
it may seem like a no-brainer, but you’ll get
the best quotes by smiling and being polite.
Other budget considerations to bear
in mind are:
Check the web for spreadsheet templates
to help you manage your event budget.
Get more bang for your buck by
finding out early if a venue provides
complimentary extras such as table
cloths, chairs and microphones.
When it comes to Ts and Cs, read the
fine print. You don’t want to get stuck
with a $300 fee for not washing the
hired champers glasses.
Get quotes in writing, save all email
correspondence, and if there’s been
a decision made over the phone,
create a call log that includes the
date, time and what was discussed.
If your event is a wedding, you’re likely to
pay for a lot of it on plastic. If you haven’t
already got one, sign up for a credit card with
flight rewards before you start your spending.
Money talks – paying in cash may give you
a little more room to negotiate costs with
IT MAY SEEM LIKE
A NO-BRAINER, BUT
YOU’LL GET THE BEST
QUOTES BY SMILING
AND BEING POLITE.
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